Terms of Use

Effective date: 18 July 2026

These Terms of Use apply when you access or use the FairXpense mobile application, website and related services.

FairXpense is operated by Ali Sotoudeh, an Australian sole trader trading as FairXpense, ABN 84 951 995 924.

By creating an account or using FairXpense, you agree to these Terms and the FairXpense Privacy Policy.

1. What FairXpense provides

FairXpense provides tools for recording and organising shared costs, personal costs, approvals, disputes, settlements, receipts, reminders and reports.

FairXpense is an information-management tool. It does not hold, transfer or settle money between users and is not a bank, payment service, accountant, financial adviser, lawyer, debt collector or dispute-resolution service.

2. Eligibility and responsibility

You must be legally capable of agreeing to these Terms. A person under 18 should use FairXpense only with the involvement and supervision of a parent, guardian or responsible adult.

You are responsible for:

• providing accurate account and cost information;
• keeping access to your email account and device secure;
• checking entries, calculations, splits and reports;
• obtaining permission before entering another person’s information;
• uploading only lawful and relevant receipts or files;
• complying with laws and agreements that apply to your group.

3. Group records and visibility

Shared records are visible to authorised members of the relevant group according to their role and access. Participants may be able to create, approve, dispute, edit, settle, remind, close or delete records depending on the app’s rules and the status of the item.

Observers generally have read-only access. Members should review group roles carefully before inviting another person.

New participants may be able to see currently active shared costs, including active costs created before they joined. Historical visibility may depend on the member’s join date, role and the status of the relevant record.

4. Accuracy and disagreements

FairXpense does not independently verify the accuracy, authenticity or legal effect of entries made by users.

Group members remain responsible for resolving disagreements about costs, splits, approvals, settlements, reimbursements and uploaded evidence. App records may assist with communication, but they do not by themselves determine legal ownership, liability or entitlement.

5. Personal costs

Personal-cost records are intended to remain private to the account holder. Users remain responsible for maintaining their own backups or exports where those records are important to them.

6. Receipts and uploaded content

You retain responsibility for content you upload. You grant FairXpense the limited permission needed to store, process, display and transmit that content for operation of the service.

You must not upload content that:

• is unlawful, fraudulent, misleading or harmful;
• infringes another person’s rights;
• contains malware or malicious code;
• includes unnecessary highly sensitive information;
• you are not authorised to use or share.

7. Acceptable use

You must not:

• attempt to bypass access controls or security protections;
• access another person’s account without permission;
• interfere with FairXpense systems or infrastructure;
• automate abusive sign-in, invitation, reminder or support requests;
• use FairXpense to harass, threaten or deceive another person;
• reverse engineer the service except where permitted by law;
• use FairXpense for unlawful purposes.

8. Subscription and payment

Some FairXpense features may require a paid subscription after any applicable trial period.

Subscription pricing, billing periods, trial terms, renewal and cancellation information will be presented through Google Play or another authorised store before purchase.

Payments and refunds are also subject to the rules of the relevant app store and any rights available under Australian Consumer Law.

9. Availability and changes

We aim to keep FairXpense available and reliable, but the service may occasionally be interrupted because of maintenance, technical failures, security issues, provider outages or events outside our reasonable control.

We may update, improve, restrict or discontinue parts of FairXpense where reasonably necessary. We will aim to provide reasonable notice where a material change significantly affects users and advance notice is practicable.

10. Suspension and termination

Access may be restricted or suspended where reasonably necessary to protect users, investigate misuse, comply with law, address security risks or enforce these Terms.

A user may stop using FairXpense at any time and may delete their account through the app or request deletion through the account-deletion page.

11. Effect of account deletion

Account deletion removes the authentication account, active user profile, private personal-cost records and personal-cost receipt files as described in the Privacy Policy.

Shared-cost records may remain because they form part of the records and financial history of other group members. A deleted account can return only through a new invitation and does not automatically regain access to the former membership’s historical records.

12. Intellectual property

FairXpense, its software, design, branding and original website content are owned by or licensed to the FairXpense operator and are protected by applicable intellectual-property laws.

These Terms do not transfer ownership of FairXpense software or branding to users.

13. Third-party services

FairXpense relies on third-party services such as Firebase, Google Cloud, email-delivery services and Google Play. Those services may have their own terms and privacy policies.

14. Consumer rights

Nothing in these Terms excludes, restricts or modifies any consumer guarantee, right or remedy that cannot lawfully be excluded under the Australian Consumer Law or other applicable law.

15. Liability

To the extent permitted by law, FairXpense is not responsible for loss caused by inaccurate user entries, disagreements between group members, unauthorised account access caused by a user’s failure to secure their email or device, or decisions made solely from app records without appropriate independent verification.

Any limitation in these Terms applies only to the extent permitted by law and does not affect rights that cannot legally be excluded.

16. Governing law

These Terms are governed by the laws of Queensland, Australia. Courts and tribunals with jurisdiction in Queensland may hear disputes, subject to any mandatory rights available under applicable law.

17. Changes to these Terms

We may update these Terms when the service, business or legal requirements change. The latest version will be published on this page with an updated effective date.

18. Contact

Questions about these Terms can be sent to:

FairXpense
Operated by Ali Sotoudeh
Trading as FairXpense
ABN 84 951 995 924
Email: support@fairxpense.com