Privacy Policy

Effective date: 18 July 2026

This Privacy Policy explains how FairXpense collects, uses, stores, shares and deletes information when you use the FairXpense mobile application, website and related services.

FairXpense is operated by Ali Sotoudeh, an Australian sole trader trading as FairXpense, ABN 84 951 995 924.

1. Information we collect

Account and identity information

We collect information needed to create and manage your account, including your name, email address, Firebase user identifier, email-verification status, role and active group membership.

Group and invitation information

We process group names, group membership records, invitation email addresses, invitation roles, join dates, membership status and information about who created, accepted or cancelled an invitation.

Shared-cost information

Shared-cost records may include cost names, dates, amounts, notes, participant names and email addresses, percentage splits, liabilities, approvals, disputes, dispute reasons, settlements, reminder activity, closure information and related timestamps.

Personal-cost information

Participants may store private personal-cost records, including cost names, dates, amounts, notes and receipt details. These records are intended to be visible only to their account owner.

Receipts and files

You may upload receipt images or PDF files. Files may contain personal information depending on their contents. Users should avoid uploading information that is unnecessary for managing the relevant cost.

Subscription and purchase information

We may process subscription status, product identifiers, purchase identifiers, transaction dates, restoration status and subscription expiry information. Payment-card details are not collected directly by FairXpense and are handled by Google Play or the relevant payment provider.

Support information

When you contact support, we collect the subject and content of your request. The app may also include relevant account and diagnostic details such as your name, email address, role, active group identifier, app version, platform and subscription status so that we can investigate the issue.

Device and notification information

We may process Firebase Cloud Messaging tokens, device platform information and token-update timestamps so that FairXpense can deliver relevant app notifications.

Security and sign-in records

We may create limited technical records relating to sign-in-link requests, invitation acceptance, authentication and rate limiting. Email addresses used for rate limiting may be stored in hashed form.

2. How we use information

We use information to:

• create, authenticate and manage accounts;
• operate groups, invitations and member roles;
• record and display shared and personal costs;
• manage approvals, disputes, settlements and reminders;
• store and retrieve receipts;
• generate reports and exports requested by users;
• manage subscriptions and account access;
• deliver sign-in, invitation, reminder and notification messages;
• provide support and investigate problems;
• protect FairXpense from misuse, fraud and unauthorised access;
• comply with legal and regulatory obligations.

3. How information is shared

Shared-cost and group information is visible to authorised members of the relevant group according to their role and access. Personal-cost records are not intended to be shared with other group members.

We use service providers to operate FairXpense, including Firebase and Google Cloud services for authentication, database storage, file storage, hosting, functions, notifications and related infrastructure. Email-delivery and Google Play services may also process information needed to provide their functions.

We do not sell personal information. We may disclose information where required by law, to protect users or the service, or in connection with a lawful transfer of the FairXpense business.

4. Data storage and overseas processing

FairXpense uses cloud-service providers whose systems and support operations may involve processing in Australia and other countries. Those providers maintain their own security and privacy safeguards.

5. Security

We use authentication, access rules, restricted storage paths, encrypted network connections and other technical controls intended to protect information. No online service can guarantee absolute security, and users should keep access to their email account and device secure.

6. Retention

Information is retained for as long as reasonably needed to operate FairXpense, maintain group records, resolve disputes, comply with legal obligations and protect the service.

Some temporary technical and rate-limit records may be deleted automatically after their operational purpose expires.

7. Account deletion

Participants can delete their account from the Account screen in the FairXpense app. A deletion request can also be started through the public account-deletion page.

When an account is deleted:

• the Firebase Authentication account is deleted;
• the active user profile is deleted;
• private personal-cost records are deleted;
• personal-cost receipt files are deleted;
• the group membership is marked as having left.

Shared-cost records may be retained because they form part of the records and financial history of other group members. Retained shared records may include the former member’s name, email address, participant identifier, split, approvals, disputes, settlement activity and shared receipts. These records may be needed so remaining members can understand and complete shared obligations and preserve an accurate group history.

A person who later rejoins FairXpense does so through a new invitation and a new account. The new account does not automatically regain access to historical records from a previous membership.

8. Access and correction

You may request access to, or correction of, personal information held by FairXpense by contacting support@fairxpense.com. We may need to verify your identity before acting on a request.

9. Privacy complaints

Privacy questions or complaints can be sent to support@fairxpense.com. Please include enough information for us to understand and investigate the matter. We will aim to respond within a reasonable period.

10. Children

FairXpense is not designed for children to use independently. A parent, guardian or responsible adult should supervise any use involving a person under 18.

11. Changes to this policy

This policy may be updated when FairXpense features, providers or legal obligations change. The latest version will be published on this page with an updated effective date.

12. Contact

FairXpense
Operated by Ali Sotoudeh
Trading as FairXpense
ABN 84 951 995 924
Email: support@fairxpense.com